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Reconciliation of an Asset Account

Note

In this article, we explain how to reconcile your Stripe Balance, assuming you are using a Stripe Holding Account that is not Undeposited Funds. For advice on reconciling Undeposited Funds, please visit Reconciliation of Undeposited Funds

1. Monthly reconciliation checklist​

  1. Grab the Stripe ending balance
    • Stripe → Reports → Balance Report → pick month‑end → note ending balance.
  2. Open QuickBooks Reconcile
    • Chart of Accounts → Stripe Holding Account → Reconcile.
  3. Enter statement info
    • Ending Balance = Stripe ending balance
    • Ending Date = same month‑end
  4. Tick through the list
    • Each daily‑summary line should clear automatically.
    • Difference should be $0.00.

2. Troubleshooting out‑of‑balance​

ChecklistWhy it matters
Starting balance mismatchIf you converted mid‑year, opening balance must equal Stripe on that date
Missing or incorrect daily summaryRe‑sync the Acodei daily summary for a given day; Contact Acodei
Duplicate daily summariesRun Duplicate Checker; Manually delete duplicate if needed; Contact Acodei

3. Best practices​

  • Lock the month once it balances.
  • Don’t mix UF and Holding in one company file—choose a single model.
  • Document your process so bookkeepers know whether to expect per‑payout deposits (UF) or per‑day summaries and transfers (Asset Holding).