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Reconciliation of Undeposited Funds

Automatic Reconciliation​

Your Stripe balance should closely match the balance in Undeposited Funds in Acodei. When a bank deposit matches your bank feed, reconciliation is automatic, negating the need for manual reconciliation.

Action Items for Reconciliation​

  • Stripe Payouts: Ensure each Stripe payout matches a deposit in your QuickBooks bank feed. If payouts don't match Acodei-created deposits, your Undeposited Funds won't reconcile.
  • Avoid QuickBooks Rules/Auto-Adds for Stripe: These prevent matching and can lead to double-counted revenue.
  • Regular Bank Account Reconciliation: Verifies correct deposit matching and prevents double-counting.

Comprehensive Reconciliation​

Visit Stripe's payout reconciliation report or payouts page to cross-reference Acodei data, ensuring accurate data matching.

Common Reconciliation Issues​

  • Mismatches in Banking Feed: Ensure Stripe payouts are correctly matched to Acodei deposits. If errors occur, undo and rematch correctly.
  • Timing of Payouts: Stripe payouts include fees and other charges that are only captured upon payout, not daily. This timing can cause minor discrepancies.

Complex Accounting or Stripe situations​

There are some situations where not using Undeposited Funds is recommended. To review our recommendations on choosing whether to use Undeposited Funds or a different asset account, view our Stripe Holding Account page.