Reconciliation of Undeposited Funds
Reconciliation of Undeposited Funds (UF)
UF in a nutshell:
Undeposited Funds is a temporary tray that holds today’s Stripe sales until the money actually lands in your bank. UF is considered reconciled the moment the matching deposit on your bank feed is accepted.
1. Ideal workflow
| Step | What’s created | Why it matters |
|---|---|---|
| 1 | Sales Receipt for every Stripe charge | Records revenue immediately |
| 2 | Deposit that groups those sales receipts (plus non-transactional Stripe fees, disputes, Stripe Capital, etc.) | Moves the net amount out of UF to your checking account |
| 3 | Bank‑feed match to the real Stripe payout | This clears UF and completes reconciliation |
Key takeaway: you don’t reconcile UF directly—you reconcile the deposit by matching it to the bank feed.
2. Why UF sometimes won’t reconcile
- Bank‑feed mismatch
- Wrong line was matched or auto‑added
- A QuickBooks Rule auto‑categorized the payout instead of letting you match
- Manual or instant payouts
- These payouts skip normal Stripe batching, so Acodei can’t pre‑build the perfect deposit
- Timing differences
- Non-transactional fees, disputes, Stripe Capital items post only when the payout is initiated
3. Fixing unreconciled UF
| Situation | Fix |
|---|---|
| Deposit matched to wrong bank line | Undo deposit match, resync in Acodei data feed, then re‑match correctly |
| Deposit amount ≠ bank payout | Contact Acodei |
4. When to skip UF
Need the Stripe balance in QuickBooks to reconcile every day? Use a dedicated Stripe Holding Account instead of UF.