# Acodei Documentation > Explore our guides to transform your accounting into a seamless task and optimize your bookkeeping time by unifying Stripe and QuickBooks with Acodei --- # What's Acodei? Acodei specializes in the development of cutting-edge financial integration applications. Our primary focus is empowering businesses and accountants by automating their accounting processes, offering a seamless and efficient solution to streamline financial workflows. Acodei's expertise shines through our flagship product, a robust syncing software designed to facilitate the automated transfer of Stripe data to QuickBooks Online. Over the years, we've proudly assisted thousands of satisfied customers in optimizing their financial management through this seamless integration.

	Undeposited Funds Holding Account	Non-Undeposited Funds Holding Account
Sales	Each sale triggers a sales receipt in QuickBooks.	Each sale triggers a sales receipt in QuickBooks.
Refunds	Every refund generates a corresponding refund receipt.	Every refund generates a corresponding refund receipt.
Payouts	When an automatic Stripe payout occurs, Acodei automatically creates a bank deposit that includes relevant sales and refund receipts.	Acodei generates a transfer from your Stripe holding account to your designated checking account.
Fees	You can track fees as line items on sales receipts or within the bank deposit.	You can track the fee as a line item on a sales receipt or in a separate expense.
Customers	New customers are added to QuickBooks if an exact match isn't already found.	New customers are added to QuickBooks if an exact match isn't already found.
Additional Transactions	Uncommon transactions or balance adjustments are recorded as line items within the bank deposit.	Uncommon transactions or balance adjustments are recorded as line items within the bank deposit.

	Invoice Sync Enabled
Sales	Sales receipts will not be generated. On Stripe, a user could have invoice-based payments and a direct charge that is not tied to an invoice. If no invoice is found in Stripe, we will still generate a sales receipt.
Invoices	A QuickBooks invoice will be generated if you create a Stripe invoice.
Payment Receipts	A payment receipt will be created upon payment of that invoice. If the user has selected Undeposited Funds, payment receipts will be selected on the bank deposit in lieu of sales receipts. If you select Non_Undeposited Funds , we will create a transfer that does not select documents.

	Undeposited Funds Holding Account	Non-Undeposited Funds Holding Account
Daily Summaries	Acodei creates a sales receipt or refund receipt based on the payout daily data contained within the payout. These summaries could be positive or negative, depending on the day.	Acodei creates a sales or refund receipt that matches your Stripe balance report for that day, encompassing all transactions
Payouts	A bank deposit is created, automatically selecting relevant daily summary receipts.	A transfer is created from the Stripe holding account to the checking account
Customer Data	Customer data isn't tracked	Customer data isn't tracked
Invoice Sync	Invoice Sync is unavailable	Invoice Sync is unavailable

Option	QBO Account Type	Best‑for
Undeposited Funds (a.k.a. Payments to Deposit)	Other Current Assets → Undeposited Funds	Straight‑forward setup that only need balance per‑payout accuracy
Non‑UF Asset Account (custom name, e.g. Stripe Holding)	Other Current Assets	High‑volume or complex Stripe activity that requires daily balance accuracy

If you…	Choose…	Why
Want the simplest workflow and only need balances correct per payout	Undeposited Funds	Auto‑matches deposits, no monthly Stripe reconciliation needed
Need Stripe balance correct every day or have high‑volume / multi‑currency / capital‑loan activity	Non‑UF Asset Account	Daily summary entries keep QBO in lock‑step with Stripe

Scenario	Refund Posting Behavior
Partial refund (1 item)	Refund posts to original product
Partial refund (multiple items)	Refund posts to default refund product
Full refund (1 item)	Refund posts to original product
Full refund (multiple items)	Refund posts to default refund product
Override enabled	All refunds post to default refund product

Rule Order	Match Type	Criteria	QuickBooks Product
1	Description contains	"Course"	General Course
2	Product ID	prod_ABC123	Premium Course

Issue	Likely Cause	Fix
Transaction mapped to default product	No matching rule or incorrect value	Check rule criteria or reorder
Wrong QBO product used	Generic rule above specific one	Drag specific rule higher

	With an Undeposited Funds Account	With Other Stripe Holding Accounts
Daily Action	If you receive a Stripe payout on January 5th covering transactions from January 2nd to 4th, Daily Summary will generate three separate sales (or refund receipts if negative) for each of these days, summarizing all transactions and fees.	Acodei creates a daily sales or refund receipt linked to your chosen holding account, mirroring the daily Stripe Balance Report, accessible via Stripe’s Dashboard.
Payout Action	Upon payout, the receipts are generated and automatically grouped into a deposit in QuickBooks.	Upon payout, Stripe payouts appear as transfers in the QuickBooks bank feed.

Feature	What it does	When to use it
Multicurrency Support (basic)	- Creates separate QuickBooks customer records for each currency a buyer uses (e.g., “Acme” in USD and “Acme – CAD” in CAD).- Populates QuickBooks’s “Exchange Rate” field with Stripe’s actual rate at payment time (or QuickBooks’s daily rate if Stripe doesn’t provide one).	Use this if you just need foreign-currency sales to post correctly and want accurate rates—without invoice-level logic.
Invoice Multicurrency (advanced)	- Creates QuickBooks invoices in the same currency as the Stripe invoice.- Applies the correct exchange rate later at payment, refund, or payout time.- Ensures invoice-level accuracy.	Use this if you issue invoices in non-home currencies (e.g., CAD invoices while your QuickBooks home currency is USD).

Question	Answer
Will I see duplicate customer names in QuickBooks?	Yes. If the same customer pays in USD and CAD, QuickBooks requires separate records (“Acme” and “Acme – CAD”).
Where do exchange rates come from?	From Stripe at payment time when available; otherwise QuickBooks’s daily rates.
Do I need multiple Stripe accounts?	No. One Stripe account with multiple balances works fine. Each balance typically needs its own bank account in QuickBooks for payouts.
Can I turn multicurrency off later?	You can disable Acodei’s multicurrency features, but QuickBooks multicurrency cannot be turned off once enabled.

	If using Undeposited Funds	If using another Asset holding account
Real-time Sync	Balance transactions will be processed with payouts and appear on the QuickBooks bank deposit.	A Daily Balance summary is created which contains the balance activity for all transaction types
Daily Summary	Balance transactions will be included in the daily sales or refund receipt that is aggregated into the payout.	The balance activity and transactions will be included in the daily summary for any given day.

Plan	Monthly Limit	Monthly Price	Annual Price
Scale100	100 transactions	$12	$120
Scale250	250 transactions	$20	$200
Scale500	500 transactions	$30	$300
Scale1K	1,000 transactions	$50	$500
Scale2.5K	2,500 transactions	$75	$750
Scale5K	5,000 transactions	$100	$1,000
Enterprise10K	10,000 transactions	$150	$1,500
Enterprise25K	25,000 transactions	$200	$2,000
Enterprise50K	50,000 transactions	$300	$3,000
Enterprise100K	100,000 transactions	$500	$5,000
Enterprise250K	250,000 transactions	$1,000	$10,000

Transactions per Month	Cost
0 – 30	$0.40 each
31 – 100	$12 flat
101 – 250	$18 flat
251 – 500	$18 + $0.045 per tx over 250
501 – 1,000	$18 + $0.035 per tx over 500
1,001 – 2,500	$18 + $0.025 per tx over 1,000
2,501 – 5,000	$18 + $0.015 per tx over 2,500
5,001 – 10,000	$18 + $0.0055 per tx over 5,000
10,001 +	$18 + $0.00255 per tx over 10,000

Thinkific Action	Integration Action
Sale	Sales made in Thinkific are reflected in QuickBooks using Sales Receipts.
Refund	Refunds made in Thinkific are reflected in QuickBooks using Refund Receipts.
Payout	Depending on your settings, Thinkific payouts are synced into QuickBooks using Bank Deposits or Transfers.
Fee	Depending on your settings, Thinkific processing fees are recorded in QuickBooks using Sales Receipts or Expenses.
Tax	Thinkific remits tax on your behalf. Tax can be included with other Thinkfiic fees or as a standalone expense.

Checklist	Why it matters
Starting balance mismatch	If you converted mid‑year, opening balance must equal Stripe on that date
Missing or incorrect daily summary	Re‑sync the Acodei daily summary for a given day; Contact Acodei
Duplicate daily summaries	Run Duplicate Checker; Manually delete duplicate if needed; Contact Acodei

Step	What’s created	Why it matters
1	Sales Receipt for every Stripe charge	Records revenue immediately
2	Deposit that groups those sales receipts (plus non-transactional Stripe fees, disputes, Stripe Capital, etc.)	Moves the net amount out of UF to your checking account
3	Bank‑feed match to the real Stripe payout	This clears UF and completes reconciliation

Situation	Fix
Deposit matched to wrong bank line	Undo deposit match, resync in Acodei data feed, then re‑match correctly
Deposit amount ≠ bank payout	Contact Acodei

Kajabi Action	Integration Action
Sale	Sales made in Kajabi are reflected in QuickBooks using Sales Receipts.
Refund	Refunds made in Kajabi are reflected in QuickBooks using Refund Receipts.
Payout	Depending on your settings, Kajabi payouts are synced into QuickBooks using Bank Deposits or Transfers.
Fee	Depending on your settings, Kajabi processing fees are recorded in QuickBooks using Sales Receipts or Expenses.
Tax	Kajabi remits tax on your behalf. Tax can be included with other Kajabi fees or as a standalone expense.

Onespot Action	Integration Action
Sale	Sales made in Onespot are reflected in QuickBooks using Sales Receipts.
Refund	Refunds made in Onespot are reflected in QuickBooks using Refund Receipts.
Payout	Depending on your settings, Onespot payouts are synced into QuickBooks using Bank Deposits or Transfers.
Fee	Depending on your settings, Onespot processing fees are recorded in QuickBooks using Sales Receipts or Expenses.
Invoice	When enabled, invoices created in Onespot sync to QuickBooks, and payments are matched to the corresponding invoice as they are received.